Madrasa Management Software for Qawmi, Alia and Hifz Madrasas
One system for the madrasa website, office dashboard, teacher app and guardian app, made by Nexteio for Qawmi, Alia, Hifz and Nurani madrasas in Bangladesh. Track daily Hifz lessons, Befaq results, fees, Lillah boarding and donations in one place, in Bangla or English.
Four departments
Hifz, Qawmi Kitab, Alia and Nurani in one system
Android apps
Guardian app and teacher app, installed outside Play Store
bKash Tokenized Checkout
For monthly fees and website donations
Bangla & English
Each user's language choice is remembered
Try it before you decide.
Open the live demo and log in with one click as Super Admin, Muhtamim, Accountant, Teacher or Guardian. Try the Hifz report and the guardian app; data resets every half hour.
Built around the daily life of a madrasa
Our madrasa management software is made for institutions whose day does not look like a general school's day. A Hifz student recites a new lesson, revises the last one and repeats older paras. A residential student needs a gate pass to go out. Donors want to know that Zakat money was not spent on construction.
The system keeps all of this in one place: the public website, the office dashboard used by the Muhtamim and accountant, a staff app for teachers and a guardian app for parents. Hifz, Qawmi Kitab, Alia and Nurani departments can run side by side, each with its own result method.
It is a finished product with a live demo, so you can open the Hifz report and the guardian app yourself before you call us.
Hifz progress lives in a teacher's notebook
Sabak, sabqi and amukhta are written by hand, so when the ustaz is away nobody can say where a student stands or how many mistakes he made this week.
Zakat, Lillah and general money get mixed
One cash book for every kind of income makes audits slow and leaves the committee unsure how much of each fund is left.
Residential students leave without a record
A student goes out for a few hours and nobody notices he has not come back until the evening roll call.
Guardians far away hear nothing for weeks
Many families live in another district or abroad, and they only learn about lessons, fees or absence on visiting day.
Befaq work is done by hand every year
Registration lists and divisions such as Mumtaz and Jayyid Jiddan are prepared on paper, and mistakes are found late.
What the madrasa management software includes
Madrasa website
Notices with a ticker, departments, teachers, gallery, prayer times with countdown, Hijri date, daily verse or hadith, meal menu, fee table and Hifz honour board.
Admission and student records
Online admission with office review, profiles, guardians, hostel rooms, ID cards with QR, testimonials and TC with serial number, and bulk promotion.
Daily Hifz report
Record sabak, sabqi, amukhta, para, surah and ayat range, and mistakes for every Hifz student, every day.
Attendance and QR gate scanner
Student and staff attendance, absence SMS to guardians, and a phone or laptop camera that reads ID cards for in, break and out.
Gate pass
See who is outside the madrasa and for how long, with an alert when a student is late coming back.
Muhasaba and amal
Students record daily deeds and the madrasa sees a ranking, so good habits are noticed and encouraged.
Exams, Befaq and Alia results
Marks entry, tabulation, report cards, admit cards, Befaq divisions for Qawmi, Hifz and Nurani, GPA for Alia, plus Befaq registration and report.
Fees and concessions
Monthly bills with admission, residential, meal and exam fees, and concessions for half, full, Lillah boarding or a set amount.
Funds, donations and accounts
Separate Zakat, Lillah, Sadaqah, construction and general funds, donor list, vouchers, cash book, income and expense, and a monthly report.
Canteen and library
Canteen sales including credit, purchases, supplier dues and stock, plus book issue and return with receipts.
Guardian app
Login by mobile with password or SMS OTP to see attendance, daily lessons, results, fees, routine and messages, and pay fees with bKash.
Teacher and staff app
Attendance, gate pass, messages and today's overview, plus staff records, salary slips, daily work reports and the class routine builder.
SMS and messages
Notices, bulk SMS, voice SMS, templates, SMS log and balance, parent-teacher chat and guardian requests for meetings or leave.
Security and backup
Two-factor login with Google Authenticator, login history, audit log and a nightly backup with restore and an optional Google Drive copy.
Which madrasas it suits
Qawmi madrasas
Kitab departments from Ibtidaiyyah to Takmil, with Befaq registration, Befaq divisions and Befaq reports.
Hifz madrasas and departments
Daily sabak, sabqi and amukhta records, para progress and a Hifz honour board on the website.
Alia madrasas
GPA-based results, report cards and admit cards alongside the same fee and attendance tools.
Residential madrasas
Hostel rooms, meal fees, Lillah boarding, gate passes and the QR gate scanner for in and out times.
Nurani and Maktab sections
Simple attendance, results and guardian updates for younger students in the same system.
What the Muhtamim and office get
Zakat, Lillah, Sadaqah, construction and general funds each keep their own record, so donor money is never mixed with fee income.
Book a free call-
Hifz progress visible every day
The Muhtamim and guardians can see each student's lesson, revision and mistakes without asking the ustaz.
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Each fund stays separate
Zakat, Lillah, Sadaqah, construction and general money have their own records, so the committee and donors get clear answers.
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Guardians stay close from anywhere
Families in other districts or abroad see attendance, lessons, results and dues on the phone and can message the teacher.
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You know who is outside the gate
Gate passes and QR scans show who left, when, and who is late returning.
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Befaq paperwork from the same data
Registration and results come from records the office already keeps, instead of being typed again every year.
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Records protected properly
Two-factor login, an audit log and nightly backups keep fee and donation records safe from mistakes and misuse.
What madrasa management software must do that a school system does not
A madrasa in Bangladesh that tries a general school system soon finds that it does not fit. The reason is simple: the daily work is different. A school counts periods and GPA. A madrasa also counts paras memorised, lessons revised, students on Lillah boarding and money received as Zakat. Good madrasa management software has to understand these ideas without forcing the office to bend them into school terms.
Before you compare options, list the records your madrasa keeps by hand today. In most places the list includes:
- Hifz records: the new lesson (sabak), the recent revision (sabqi), older revision (amukhta) and mistakes.
- Residential life: hostel rooms, meal fees, gate passes and night roll calls.
- Funds: Zakat, Lillah, Sadaqah and construction donations, each spent only on its own purpose.
- Board work: Befaq registration and results for Qawmi and Hifz, and GPA results for Alia students.
- Guardian contact: updates for families who live far away and visit only a few times a year.
Our system handles each of these in one dashboard, with a teacher app and a guardian app that read from the same data. You can see how it runs for a real institution in our Darul Uloom model madrasa case study.
Hifz, Befaq and residential life
Daily Hifz report
The ustaz records the para, surah and ayat range for sabak, sabqi and amukhta, plus the number of mistakes. The Muhtamim can see which students are moving well and which need attention, and guardians see the same record in the app the same evening.
Befaq divisions and Alia GPA
Results use Befaq divisions such as Mumtaz, Jayyid Jiddan, Jayyid and Maqbul for Qawmi, Hifz and Nurani classes, and GPA for Alia classes. Befaq registration and the Befaq report cover levels from Ibtidaiyyah to Takmil and Hifz. Certificates, testimonials and TC carry a serial number and a QR code that anyone can check on the website.
Gate pass and QR gate scanner
A phone or laptop camera at the gate reads student ID cards for in, break and out, and marks a student present or late. The gate pass shows who is outside and for how long, and raises an alert when someone is late coming back.
How to choose madrasa management software
Many products sold as a madrasah management system are school tools with a renamed menu. A short test during the product tour shows the difference quickly. Ask these questions and expect to see the answer on screen:
- Ask to see a Hifz report on screen. If the vendor only shows class marks, the system was built for schools.
- Check how funds are kept. Zakat, Lillah, Sadaqah and construction money must stay separate in the records, with vouchers and a donor list.
- Check fee concessions. Half, full and Lillah boarding concessions should be set once and applied to every monthly bill.
- Ask how guardians are reached. SMS alone is not enough for families abroad. A guardian app with messages and requests for meetings or leave helps a lot.
- Ask who controls the data. The system should run on your own domain and hosting, with backups you can download.
If your website also needs to explain your madrasa to donors, our article on non-profit website design covers donation pages and trust signals, and our guide to educational website design for schools, colleges and madrasas lists the pages guardians look for. If you only need a madrasa website with notices and a donation page for now, our custom website design team can build that on its own.
What affects the cost
We do not publish a price. The cost depends on the modules you need, how much old data must be entered or imported, the SMS company and bKash account we connect, and whether you want the Nexteio credit removed through white-label. Hosting, domain and SMS credit are paid to those providers. After a requirements call we send a written quote, so the committee can see what is included before approving it.
Local points to plan for
Online payment uses bKash Tokenized Checkout for fees and website donations. Cash, Nagad and bank payments are recorded by hand by the accountant, so every payment still ends up in the same ledger. BulkSMSBD is built in, and other SMS companies work through a URL template that we set during setup. The system switches between Bangla and English, and each user's choice is remembered.
The guardian app and the teacher app come as Android APK files that are installed outside the Play Store, so Android asks to allow unknown sources. Instant phone notifications currently work when the app is added from Chrome to the home screen, not inside the APK. We explain both options to your staff during setup.
Mistakes to avoid
- Starting with every module on day one. Begin with admission, attendance and fees, then switch on Hifz reports, canteen and library once the office is comfortable. Any section can be switched off for the whole madrasa.
- Sharing one admin login. Give the Muhtamim, accountant and each teacher their own login and role, and turn on two-factor login for anyone who handles money.
- Wrong guardian numbers. SMS and OTP login depend on correct mobile numbers, so check them during admission.
- Skipping HTTPS. The guardian app and notifications need HTTPS, so plan for it with your hosting.
How setup works
We install the madrasa management software on your domain with the web installer, set the cron job and HTTPS, and add your name and logo. We connect your SMS company and bKash, set up departments, classes, fee heads, concessions and funds, and import student lists when needed. Then we check the Hifz report, fee collection and guardian app with your staff before handover. After that we support the system under a maintenance agreement, which needs server access and a contract.
The system is built with Laravel, the framework behind our Laravel web application service. If you also run a general school section, compare it with our school management software, which follows the board GPA routine of a general school.
From the first call to daily use
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Step 1
Understand your madrasa
We list your departments, classes, fee heads, concessions and funds, and how you run Hifz and Befaq work today.
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Step 2
Install on your domain
We set the system up on your domain and hosting with HTTPS, a cron job, and your madrasa's name and logo.
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Step 3
Connect SMS and bKash
We connect your SMS company and bKash during setup, and import student and guardian lists when needed.
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Step 4
Put the apps on phones
Teachers and guardians install the Android app or add the web app from Chrome to the home screen.
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Step 5
Handover and support
We hand the system over and support it under a maintenance agreement, which needs server access and a contract.
Works with
Want this for your institution?
Tell us about your departments, funds and residential students. We will suggest the modules you need and send a written quote after a short call.
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